You’ll have to press the Pop Out button, at the top of the Reading Pane, first to open the reply in its own window and see the Format Text tab. Note: When using the Reading Pane reply feature, you’ll not see the Format Text tab. If you want to change the message format when replying, you can do so in the following way įormat Text-> press the ellipsis button (…) on the far right to expand the overflow menu to see the Message Format command-> HTML If you still need to change the message format, you can do this manually or automatically via a macro or an add-in.īells & Whistles for Outlook Manually changing the message formatĮven though using the HTML format isn’t always needed for a message, there are some instances where you have to. This is to keep the original message intact, maintain the preference or technical limitation of the original sender.įor instance, several mail clients for the web and smartphone apps do not support HTML formatted messages and HTML formatted messages are also larger than the Plain Text equivalent. There is no option in Outlook to change this default Outlook will always reply and forward in the same format (Plain Text, Rich Text or HTML) of the original message.
It there any way to force Outlook to always reply in HTML format? This for instance really messes up my signature which includes some formatting and a picture. The Outlook 2003 installed can receive scanned attached documents in pdf emails, and I am able to forward the email with the font tools not greyed out once I click in the email I can modify the size, color, add/ change.I've set my default message format to HTML but when I reply to a Plain Text message, it still doesn't come up in HTML format. Is this a limitation just in Office xp, I have one computer that has Outlook 2002 installed and one with Outlook 2003 installed. Why does this happen and is there a way to. Sometimes when I reply to a message in Outlook 2010, all of the formatting options (bold, italics, underline, bullet points, outline, etc.) are greyed out. Outlook allows you to change the font, color, size, and style for new messages and replies and forwards independently. You can change the default font and its color, size, and style - such as bold or italic. It's used when you compose new email messages. In Outlook, the default font is 11-point Calibri in black.
Normal colors should be bold black for Unread messages and regular black for Read messages.
On a fresh Windows 10 Pro installation with a fresh Office 2019 installation, a user's Inbox displays Unread messages in dark gray and Read messages in light gray.
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